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Administrative Assistant - Operations in Las Vegas, NV at MV Transportation

Date Posted: 4/6/2021

Job Snapshot

Job Description

MV Transportation is seeking an experienced Administrative Assistant - Operations, who will be responsible for providing administrative support to ensure operational efficiency of the department. This position will support managers and staff through a variety of tasks related to our transportation services.

The Operations Administrative Assistant responsibilities include but are not limited to:

  • Review, schedule, prepare vacation/PTO requests
  • Enter all scheduled off operators into the Scheduling Calendar/assist with vacation bids
  • Make copies of approved or denied vacation/PTO requests and give copy to employee
  • Pull reports for exceptions and enters appropriate spreadsheet
  • Run daily Dispatch Call Off Log and enters an appropriate program
  • Review attendance and verify the step procedure of discipline (if applicable)
  • Prepares and reviews discipline to be issued by an Operations Manager
  • Make appropriate copies and file documents
  • Update Discipline Tracker/Attendance Tracker
  • Assists in entering data pertaining to late returns
  • Builds the first portion of the Missed Trips Exceptions
  • Assist Operations Manager with issuing disciplines
  • Produce timesheets for BOC, Road Supervisors and BTC staff
  • Attends and records minutes for Operations Meetings
  • Prepare other written documentation/reports as needed
  • Assist with employee functions
  • Assist with other reporting in department
  • Preforms all other duties assigned

Talent Requirements:

  • High School Diploma
  • Minimum two (2) years administrative management or equivalent
  • Ability to multi-task
  • Ability to think strategically
  • Excellent organizational skills
  • Ability to read and enter data
  • Attention to detail in building reports
  • Provide excellent customer service
  • Ability to follow directions and work independently
  • Ability to communicate effectively on all levels
  • Maintain a professional appearance and demeanor
  • Advanced knowledge of Windows based computer operations systems
  • Ability to read, write and speak English
  • Ability to comprehend policies and procedures

MV Transportation is committed to as policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.

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