Overview
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Responsibilities
The Bid Manager is a process-driven professional who instinctively drives results across each project. A successful bid manager is a self-starter, quick learner, and detail-oriented individual who can manage multiple tasks and projects simultaneously. Additionally, the Bid Manager can build and maintain internal relationships and is focused on excellent customer service while driving projects to completion.
The ideal candidate is well organized, process-oriented, has a can-do attitude, builds and develops trust, and possesses outstanding customer service skills. The Bid Manager is a power-user of Microsoft Teams and Microsoft SharePoint, an advanced user of Microsoft Project and Microsoft Excel, and proficient with Salesforce.
Responsibilities
- Conducts individual project research using available resources.
- Coordinates and facilitates post-mortem review meetings to identify gaps in the process and provides solutions.
- Coordinates and facilitates post-FOIA review meetings with production to identify/share improvements for future submissions.
- Manages the submission process and uploads all submissions to bid sites, including quality assurance checks on the final electronic files.
- Develops streamlined processes for RFP responses, ensuring efficient allocation of resources and adherence to tight deadlines.
- Requests quotes, checks quotes for validity against the request, and edits accordingly.
- Manages quote process from end-to-end with IT, pricing, and sales.
- Leads the process of qualifying each project with the senior management team.
- For each project, compiles and documents detailed RFP requirements; solicits feedback from the bid team to validate.
- Tracks all client communications with the sales leads during the RFP process.
- Coordinates with all cross-functional departments engaged in the bid process to obtain key deliverables supporting each project. Deliverables and timelines vary by project.
- Gathers and submits critical information for each project to cross-functional teams (fact-finding).
- Provides quality checks on each deliverable to ensure comprehensive/proper completion. Engages SME where necessary to accomplish same. Seeks corrective action as needed.
- Validates key personnel for each bid as per the requirements of the RFP. Reads documents and reviews exhibits to obtain additional information/detail regarding a project. Shares with sales their assessment of each candidate.
- Establishes, updates and manages project calendar and production dashboard.
- Hosts multiple management and status calls in support of the project and documents minutes and outcomes of those meetings. Presents materials, responds to questions, updates timelines, and documents the outcomes of these meetings.
- Manages project status, including periodic updates, across a cross-functional team. Drives accountability across all contributors. Escalates to leadership when projects/deliverables are at risk.
- Performs administrative support functions (scheduling meetings, checking websites, document filing, note taking, document distribution, document formatting, document filing)
Qualifications
Talent Requirements:
- Undergraduate or graduate degree in business administration or management
- Three (3) to five (5) years of experience in one or more of the following:
- Leading project efforts from pursuit of decision to award
- Business Development with a demonstrated track record
- Project management in a fast-paced sales/P&L environment
- Power User for Microsoft Teams and SharePoint.
- Advanced User for Microsoft Project and Excel
- Standard User of Microsoft Word and PowerPoint
- Experience with project management, contracts, and proposal development
- High Emotional Intelligence
- Experience with state and local municipality procurement processes and contracts preferred; similar experience in other industries/government entities is a plus.
- Transportation sector experience preferred.
- Experience with Salesforce reporting and workflow management is a plus.
MV Transportation is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.
Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.
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