Compliance Coordinator in Barrie at MV Transportation

Date Posted: 8/7/2019

Job Snapshot

Job Description

Job Title: Compliance Coordinator (Barrie Transit Contract)

Wage Status: Salaried - Exempt

Reports to: General Manager

Direct reports: None

Position Summary:

The Compliance Coordinator, through direct involvement with the General Manager, is responsible for ensuring corporate, client and regulatory compliance. The Compliance Coordinator provides guidance and support to the team playing a key role in the review, development, implementation, and management of all compliance programs.

Key Responsibilities & Accountabilities:

The following is not intended to be a comprehensive list of the essential functions of the Compliance Coordinator, but rather a general description of some of the requirements necessary to carry out the duties and responsibilities of this position. The Compliance Coordinator must be able to perform the following tasks, among others:

  • Work closely with the team to review and analyze in-force contracts, departmental policies and procedures to ensure compliance, identify potential compliance issues and create new protocols to ensure continuous process improvement
  • Collaborate with the management team to ensure awareness of compliance requirements and issues
  • Acts as a subject matter expert on contract compliance
  • Conduct investigations to identify and evaluate potential risk
  • Reports progress and finding to the respective department managers
  • Develop internal controls, policies and training designed to ensure that all compliance needs are met
  • Facilitate document reviews and approvals
  • Prepares detailed reports, prepares related presentations for management as required
  • Coordinate and track all compliance related activities for respective departments
  • Ensures regulations are being followed
  • Provide daily/monthly/yearly updates regarding the team compliance or other performance initiatives
  • Organize and maintain documentation and shared folders
  • Conduct research and comparison enquiries
  • Participate in projects as authorized by the General Manager
  • Support preparation for client audits, audits by regulatory authorities and internal quality audits
  • Interact closely with respective departments and the client
  • Updates databases, performs data entry, filing and retrieval of documents, sends reports as required
  • Prepares agendas, makes travel arrangements, coordinates meetings, interviews, special events and other functions as assigned
  • Provides backup support to the team as required (e.g. processes items for mailing, maintaining supplies, receiving inventory, assists in loading and unloading supplies, performs periodic cycle counts of supplies, assist in recruitment/ training, etc.)
  • Respects and maintains the confidentiality of all employee records, business records, client and customer information, data and other information not otherwise available to the public
  • Maintains a professional demeanor and appearance a providing consistent example to operations staff
  • All other duties as assigned

Working Conditions:

  • The Compliance Coordinator works primarily in an office environment and may be called upon after hours from time-to-time by office employees or managers, in an emergency, or other reasons as required. The job requires the following physical activities: sitting, standing, walking, pushing, pulling, loading and unloading, typing, filing, answering phones.


  • Post-secondary degree or diploma in business administration, contract administration or a related field or equivalent approved combination of education and experience
  • Minimum of three (3) years of experience in contract review, quality control, corporate policy and procedure auditing, processing due diligence documents for various entities e.g. individuals, corporate & institutions
  • Highly proficient in Microsoft Office software applications with expertise in Word, Excel, Power Point and Outlook
  • Excellent customer service and communication skills and experience

Knowledge, Skills, & Abilities:

  • Knowledge of general business administration and risk management practices, principles and procedures.
  • Knowledge of policy development, audit practices and document management.
  • Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self-management and accountability, and flexibility/adaptability.
  • Computer literacy utilizing MS Office software applications, as well as proficiency in spreadsheet applications.
  • Mathematical aptitude and analytical skills applicable to various financial, payroll and accounting functions.
  • Ability to work outside regular business hours as required.
  • Analytical with a strong attention to detail
  • Ability to work in a fast-paced multi-tasking environment
  • Highly organized with the ability to handle multiple tasks simultaneously while exceeding established goals and objectives
  • Ability to work independently and objectively

MV Transportation is committed to as policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required of individuals in the job.