Capture Manager in Fairfield, CA at MV Transportation

Date Posted: 1/16/2020

Job Snapshot

Job Description

The Capture Manager position is a key project management role that is responsible for managing cross-functional bid activities once an RFP is received. The Capture Manager gathers and records information required to formulate, develop, and submit well-constructed proposal responses that meet business margin and strategic requirements. This individual provides vital organization, control, and structure to the bid process.

This position works closely with Business Development, Operations, Pricing, HR, Marketing, IT, and other internal functions to manage and execute a standardized bid process. The person in this position must encourage communication among team members, foster mutual trust, and strengthen the team's commitment to achieve the goals of the proposal effort.

The objective of this position is to enable more accurate, thoughtful, and efficient bidding, liberating Sales employees to focus on their core responsibilities.


  • Review and summarize new RFPs for gating process, coordinate with SVPs and Pricing
  • Coordinate cross-functional team and activities related to assigned bids
  • Generate and maintain a detailed bid project plan that keeps members of the team on track to complete milestones on time, and assign action items and tasks
  • Collect internal team inputs and customer feedback, and provide to cross-functional team for communal use and reference
  • Help the bid team analyze the RFP to determine the client's needs and expectations (after the project is approved)
  • Review proposals and other deliverables for quality
  • Update bid status in system of record
  • Work with Sales and other functions to obtain necessary approvals over the life of the bid
  • Provide updates to leadership on the team's progress and results and request additional assistance when required
  • Act as liaison between management, Business Development, Client Proposals, and the cross-functional bid team
  • Perform data requests and other bid-related research (pricing, RFP scoring, competitive analysis, proposal and presentation evaluations)
  • Conduct post-bid reviews and summarize lessons learned for each bid
  • Support continuous improvement efforts to refine and improve the bid process
  • Motivate and energize internal cross-functional team to produce quality bids

Key Performance Indicators

  • Managing internal timelines across cross-functional team (% on time)
  • Superior customer service (complaints vs. commendations)
  • Documentation of efforts - maintaining a record of events in Salesforce

Education and Experience Requirements

  • Undergraduate or AA degree
  • Experience in one or more of the following:
    • Leading capture efforts from pursuit decision to award
    • Working on Business Development teams with demonstrated track record
    • Project management or team participation in fast-paced sales/P&L environment
  • Experience with project organization, contracts, and proposal development
  • High emotional intelligence
  • Experience with state and/or local municipality contract types and procurement processes is a plus
  • Transportation sector experience preferred
  • Experience with Salesforce reporting and work-flow management is a plus
  • Proficiency in Microsoft Office suite

MV Transportation is committed to as policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.