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Fleet Coordinator - WAV in Washington, DC at MV Transportation

Date Posted: 6/5/2018

Job Snapshot

Job Description

MV Transportation is seeking a Fleet Coordinator who directs all maintenance and repair for MV's WAV fleet.

The Fleet Coordinator is responsible for determining and communicating the repairs needed for WAV fleet in order to maintain the fleet for maximum equipment life and minimal downtime. This position is responsible for coordinating, prioritize and schedule fleet repairs and inform customers of the progress of the work.

Job Responsibilities:

  • Ascertain vehicle servicing and repair need by reviewing daily inspection records and examining service schedules.
  • Ad-hoc projects as assigned by General Manager.
  • Coordinate with repair vendors and when needed, wash vendors.
  • Coordinate on road vehicle recovery in the event of an accident of maintenance issues.
  • When needed, negotiates with repair shops on the cost of recommended repairs.
  • Provides purchase orders for maintenance repairs, obtains approvals when needed.
  • Enters purchase order into the MMIS system; Verifies warranty coverage by examining manufacturer programs and historical data.
  • Coordinates with towing and repair vendor for unplanned on road incidents.
  • Maintains automotive service records by documenting driver and vendor correspondence as well as vendor recommendations and corrective actions planned.
  • Resolves fleet availability.
  • Audits vendor's invoices for accuracy and processes for prompt payment.
  • Resolves billing discrepancies with vendors.
  • Manages fuel card and RFID card assignments.
  • Coordinates delivery and state inspections of new fleet assets.
  • Coordinates installation of all on board technology on to new vehicles / repair of technology on existing fleet as needed.
  • Coordinates with Director of Maintenance when needed.

Talent Requirements:

  • Minimum of a High School graduate or equivalent work experience.
  • Prior automotive, fleet coordination, and customer service experience is a plus.
  • Must have an expert-level knowledge, adaptability, and command of various systems management software.
  • Strong verbal and written communication skills.
  • Ability to work without constant supervision.
  • Research and problem-solving skills.
  • Ability to anticipate, recognize, and define problems while formulating solutions.
  • Effectively Interact with customer executives, managers, and vendors.
  • Decisiveness with ability to discern issues that need to be referred to a supervisor.
  • Flexibility in working weekends.

MV Transportation is committed to as policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.